I had the opportunity to speak last week at the ICT Spring conference in Luxembourg. My topic was next generation collaboration – a subject near and dear to my heart these days. Lots of great discussion followed – I was happy to see the genuine interest in how to best use the new technologies of Cloud, Mobile and Social to improve collaboration.
When I wrote about my transition recently, I mentioned my excitement about the possibility of working with up-and-coming startups and helping them develop their products and businesses. I also can’t seem to ever get enough of the productivity tool space – (e.g. Yahoo! Mail, Netscape Communicator, SugarSync – I’m hooked!) I get a thrill seeing how these tools and technologies can improve people’s lives. So when the founders of Catch asked me to consult with them as acting CEO I was thrilled to jump in.
I’m so impressed with what this small team has accomplished. They have an absolutely gorgeous app – so beautiful that Apple has it plastered all over their home page, store and headquarters. Catch is at the intersection of some of the most exciting trends in technology – mobile, collaboration, ideation, search, cloud and b.y.o.d. At the same time, Catch, like many early-stage, technology driven companies, has yet to figure out and implement its long-term business model.
So what is Catch? Catch is a mobile-based collaborative note taking application. While simple note-taking functionality a la Evernote or Google Keep is great, I believe that notes achieve their true power as the most natural basis for collaboration. We see this clearly in the usage patterns of Catch – all kinds of business teams sharing notes to manage projects, update status – even manage field sales teams. And the best part is it’s super light-weight, intuitive and easy-to-use.
Having a couple of months off to enjoy my family (including my east-coast children), reconnect with friends, read, hike and recharge has been great but not a long-term state for me, at least not now. I love my work and feel fortunate to have been connected to Catch and for this timing to work out.
Some exciting things in the works here that you’ll be hearing about in the weeks ahead – stay tuned!
An assumption is something we take for granted or accept as true without proof. Assumptions are a necessary and important part of life – without them we would waste a tremendous amount of time verifying every detail of life’s operations. Assumptions make daily living more practical in matters ranging from interacting with our family to driving a car and doing complex projects at work.
But assumptions can be dangerous – they can limit our options and creativity, even our growth and development. My focus here, however, is when assumptions lead us to errors in our actions and judgement with negative consequences. I’ll give an example.
Early on at SugarSync we identified the need to improve many of our written documents – marketing, support articles, product documentation etc. We were still small and only had budget for a part time contractor. One of our team members knew of such a person from a prior technical company where she also was a part-time contractor. She is a mother with young children, her husband traveled quite a bit for work and at the time she wanted a part-time flexible arrangement. This was a great mutual fit and she joined our team in this capacity. She was highly competent and well liked by her colleagues. As SugarSync grew we realized that we really needed full-time efforts on this function. It didn’t occur to us that she would be interested in such a role so we started recruiting. A couple of months later (we hadn’t hired the full-time person, in part because they didn’t measure up) our contractor gave notice that she had a full-time offer. How could this be? She assumed that we must not have liked her very much if we didn’t offer her the position. We assumed that she was not interested in full-time work or would have spoken up when the workload increased or when we posted the position. Fortunately this situation had a happy ending and she joined SugarSync full-time but it was an unnecessarily close call with a lot of avoidable heartache and time spent by both sides on recruiting.
This was a reminder to all involved about the need for extra communication and especially about the need to validate assumptions. These types of assumptions about an individual’s career goals are particularly risky and can be incorrectly influence by gender. Assumptions that were once valid can become erroneous in even short periods of time. People change, their situations change. Marketplaces and business, especially in technology, are extremely dynamic making assumptions particularly risky.
I believe that consciousness of our assumptions is one of the key foundations of critical thinking skills. Engaging in a Socratic thought process of “what are we assuming” “how did we choose those assumptions” and “what could we assume instead” can raise this consciousness and open up creative avenues for solving existing problems with new ideas.
Assumptions are at the heart of bias and stereotypes and recognizing and questioning our assumptions is the key to change. I believe the overwhelming evidence that diverse teams create better results is founded on the higher likelihood of those teams to overcome false assumptions and biases. Successful leaders foster an environment that challenges assumptions and associated limits. Innovative companies by definition have successfully challenged widely-held assumptions. That’s why my favorite saying on the topic is this one by Ken Olson “The best assumption to have is that any commonly held belief is wrong”
I’d love to hear any examples you want to share of interesting or important false assumptions!
I was fortunate last week to spend four straight days of focus on women in business and education. One of the highlights was getting to hear Sheryl Sandberg talk about “Lean In.” I had just finished reading the book a couple of weeks ago – most of the material in her talk came straight out of the book but it was nice to hear it directly.
My takeaway is this – the messages in the book are truly important for both women and men to hear. They are well researched and presented with personal examples which makes the book enjoyable to read.
The messages that I found most significant that I wanted to reiterate are these:
1. Be cognizant of the negative images presented of working mothers in the media. After all, it’s not a very interesting story to talk about how people are functioning well. The vast majority of working mothers are portrayed negatively – either as having no personal life or as “always harried and guilt ridden think Sarah Jessica Parker in I Don’t Know how She Does It” (p.23). Women are surrounded by headlines warning them that they can’t do it all, even though the data actually contradicts this – “Employed women reap rewards including greater financial security, more stable marriages, better health, and, in general, increased life satisfaction” (p.24).
Reminding ourselves that there is tremendous bias in this portrayal and noticing the role models who are thriving can help us aspire to the same. As parents we can point them out to our children and remind our friends and colleagues. These societally driven negative perceptions will be self-fulfilling prophecies if we don’t guard against them.
2. Multiple research studies show that women underestimate themselves and society underestimates them. When women underestimate themselves and when they attribute their success not to themselves but to others or luck (a related tendency) they, not surprisingly, do not aspire as high. Our culture and the media confirmation perpetuates this.
Awareness of this self talk, boosting our female colleagues, friends and family and debunking unfair reviews by media and others are important to balance this tendency. Keeping these biases in mind, women can ask themselves are they not applying for or accepting the promotion due to unsubstantiated insecurities? Similarly, as managers we may need to seek out women and suggest they consider expanded roles, and certainly not hold it against them if they don’t apply as readily.
3. Sandberg describes the success/likeability double standard that pervades our culture. The research clearly shows that “success and likeability are positively correlated for men and negatively correlated for women” (p.40). Women are intuitive enough to sense this double standard and either consciously or unconsciously hold themselves back. I’ve seen devastating consequences of this double standard for my women friends and colleagues – both socially and professionally. It takes a very thick skin to put yourself in the fray and there is a price to pay. This ties back to the underestimation point (above) as stated by to author Ken Auletta in the New Yorker “self-doubt becomes a form of self-defense”
This barrier is a tough one to get over – we are social creatures, we want and even need to be liked. Unfortunately, for now, we need to learn to withstand this criticism – not ignore it – it is ok to let the feelings exist, but by not dwelling we can prove this myth wrong and work to change it – once again, awareness is the most important step.
There are other important messages in the book and I applaud Sandberg for putting herself out there in writing the book and for including her many personal stories. Of course, her resources gives her options and support that most working mothers don’t have. I found myself chuckling that her description of her and her husband’s marital division of household labor doesn’t even acknowledge the existence of things like laundry and cleaning (p.111). Nevertheless, the main points and issues she describes and certainly the ones above are true for women of all socioeconomic positions.
As far as the criticism and controversy that has surrounded the book, especially at first (I note that it has died down – I think now that more people have actually read it) I find it to be the height of irony. Many of the critics are displaying exactly the kind of biases Sandberg writes about – certainly the likeability one. I see no reason not to assume her absolute best intentions. We should applaud her for applying her talents and ambition and “Leaning In” to support and encourage women and families.
The recent Yahoo policy banning working from home has become quite controversial spawning many articles and even a highway 101 billboard. Over the years I’ve managed teams using a range of policies so I have some definite views about what works and what doesn’t in different situations. And that is the key point…this is not a one size fits all theory but one that is specific to the business and it’s situation at the time.
It wasn’t so long ago that we did not have the tools to make working from home practical. As I’ve written about here previously, in my early days at Informix – pre laptop, pre internet at home, I would need to go back to the office to work in the evening or weekends. Those tools and technologies enhanced by web and video conferencing allow us to be extremely effective even when not in the office.
I’ve experienced varying degrees of remote work effectiveness during my career. When I was at Netscape (post IPO 97-03), the success of the Mozilla project and browser development in general was strongly impacted by key developers who worked remotely. Their talents would become obvious from their open source contributions and either they would participate long term as key volunteers or in several cases we hired them as employees. Most of those individuals stayed working in their locations as far away as Europe and New Zealand. We also had some star employees who had to move out of the area for personal reasons. What made these situations work well was the proven talent and work ethic of these individuals plus the open source infrastructure to manage their contributions and assess their performance. There was a critical mass of remote employees that meant that large group meetings were always set up with dial-in numbers and managers were trained to facilitate. We even had one director who effectively managed a multi-location team from Boulder. That being said, most employees were in the office most of the time and it was a very collaborative culture.
My next role, ironically given the impetus for this post was at Yahoo. I was there from 2003-2004 – during the heyday. It is interesting to note that people rarely worked from home during that time.
When I got to Check Point to manage the Zone Labs division I inherited a very liberal work from home policy. In addition, Wednesday and Friday were supposed to be “no-meetings” days. Early on my manager Eyal Desheh expressed concern about the productivity and work ethic of the team. My first assumption was that he didn’t understand Silicon Valley culture and how this could actually work. Unfortunately, his warnings were correct. The issue wasn’t the work from home as much as a lack of drive related to many typical post acquisition HR issues. The work ethic issues were far from universal but they were contagious and affected everyone and working from home accentuated the problems. I quickly changed the work from home policy for the people who reported to me. The “no meetings” policy was changed to not apply to my team nor managers in the engineering organization and it eventually fell away (although managing the amount of time spent in meetings, particularly for engineers is critical). The transition was difficult and created lots of handwringing but it improved productivity quickly and morale soon after.
When I started at SugarSync I was glad to see that our culture was one of people working primarily in the office. In January of 2009 we were 13 people – the challenge was great to just get the job done with such a small team. We couldn’t afford missteps and missed communication and collaboration possibilities by not being together. We kept that policy going as we hired – it is much easier if the ground rules are clear from the start. We designed our new office to be a very open setup to foster collaboration.
This didn’t mean it was easy – SugarSync has several people commuting long distances. We always have had flextime – working slightly earlier or later schedules to avoid the traffic but still we were generally in the office together during the main part of the day. Of course this doesn’t mean we didn’t recognize that people have life issues that require occasional work from home – a sick child, dentist appointments, plumbing emergencies but those are the exception not the norm.
For a startup in a fast moving industry such as the cloud, the work environment is dynamic and high-pressure. Challenging problems require creativity and quick teamwork to solve. I believe we were much more effective at SugarSync by being together. As the team grew the learning curve was shortened dramatically for newcomers working alongside the experienced people. Once people were working in our environment and saw the benefits of close proximity and collaboration they understood why it was needed and embraced it. One of my favorite questions to ask new hires was what surprised them the most about SugarSync – a frequent answer was how they thought we were a much larger team than we in fact were. I think this was a reflection of the team’s productivity.
Is it always better to be together in the office? For certain tasks that require extended, uninterrupted time, working away from the office can be more productive (assuming you have an appropriate environment for concentration at the alternate location). Some roles, like sales or field support by their nature are not in the office. Many people have critical points in time where they need more time away from the office perhaps due to a health or other personal issue for them or a family member. Allowing them to work remotely allows key people to stay with the company and maintain project continuity.
So what’s my net on this important debate? For me it’s clear. If at all possible, have the team primarily working together in the office during work hours. If there are critical hires you can only make (or keep) it might be worth considering exceptions recognizing the consequences and need to manage around them. For a company in crisis or a turnaround situation (like Yahoo) or where there is reason to believe there are productivity issues (again like Yahoo) having everyone much more together in the office may be one of the keys to the turnaround. For a fast growing startup in a very intense space requiring collaboration and team problem solving working in the office together is important.
Does this make juggling work and personal life less easy – perhaps. This is why companies need to be reasonably consistent. If the reports of Marissa Mayer’s in the office nursery are true I would find that to be insensitive to the other parents of babies who are coming to the office without that close access. We must, after all, lead by example. The example that I tried to set was to work hard and collaborate together during the workday. When not in a crunch time, to leave early enough to have a few hours, including dinner, with the family and then, if needed, get back on line after the kids went to bed (or were doing their homework independently). As managers and leaders we need to figure out what works best for our businesses and our teams. These observations are what I have found to be most effective.
I’ve written quite often on this blog about transitions – they are a natural part of life and any business ecosystem, and embracing change is part of making the most of new opportunities. 2013 marks a transition for SugarSync, and myself. We have launched a search for a new CEO.
SugarSync has undergone a wonderful transition over the last several months. SugarSync 2.0 launched successfully to great reviews including PCWorld and PCMagazine. I couldn’t be more proud of this product. Our team of designers and engineers took our highly-rated core sync foundation and rearchitected the user experience for simplicity while continuing to innovate around sharing. The goal was to better serve an ever-expanding set of users, including businesses and larger enterprises who are rapidly moving to the cloud. Consumerization of IT is real and we are experiencing this phenomenon first hand at SugarSync.
Simultaneously, the mass-market consumer space is experiencing a competitive environment that poses challenges for any company who wants to invest in growth. SugarSync is in a prime position to continue our growth trajectory serving business customers in addition to consumers. From a product perspective, our strategy remains strong. The vast majority of upcoming features will serve both audiences extremely well.
From a company prospective, SugarSync needs to evolve its strategy to better serve business customers. This means dramatically expanding SaaS channel opportunities and corporate sales functions, among other changes.
After quite a bit of thoughtful introspection, I came to the realization that SugarSync would be best led by a CEO with deep and recent expertise in this type of SaaS enterprise environment. After further discussion with our board of directors, we agreed to begin the search for a new CEO for SugarSync.
It’s impossible to fully express my gratitude to and appreciation of the entire SugarSync team. What an amazing group of professionals and technologists. I will continue to serve as CEO and Board member during this transition and will do everything in my power to support the Board and new CEO. After four years of building such an exciting business, I am committed to doing everything possible to make sure we realize SugarSync’s maximum potential.
Of course, this was an extremely difficult decision. I have often said that while I did not give birth to SugarSync (for that I need to thank its visionary founders), I adopted it and have loved it as if I were here from the start. I joined the company during one of the most challenging economic times in Silicon Valley’s history. We were near bankruptcy, the broader economy had melted down and employees were fleeing – we were down to 13 people. I’ve loved pouring my energies into rebuilding the team, launching a successful freemium model, signing and launching many major partnerships with global companies such as Samsung, Lenovo, and many others. We’ve raised multiple rounds of financing at increasing (more than twenty fold) valuations, and so much more. SugarSync increased its user base five fold last year and experienced a dramatic increase in our revenue. We were proud of achieving 99th in the 2011 Inc500 with $11million of revenue and have continued to exceed a 100% growth rate. More importantly, the business is in an excellent financial position to continue strong growth. I’ve been honored to be a part of this team.
So…what’s next for me? SugarSync was a turnaround situation based on an idea and a dream from the original founders. I have some startup ideas of my own and I’m excited to invest time vetting these possibilities to understand their true potential. In addition, given my experience leading both direct-to-consumer and partner-oriented successes at SugarSync, I am being approached by several companies to advise or help lead the charge to solve similar go-to-market challenges. I want to be able to give those opportunities due consideration and I’m really looking forward to helping make a difference in start-up successes.
And finally, as readers here know, I’m deeply passionate about supporting women in startups and technology. Silicon Valley is more welcoming to women entrepreneurs than ever before in my 20+ years here, and it’s an exciting time to support this new generation of leaders. I’m looking forward to having the time to take a more direct and active role in supporting their success.
As CEO of SugarSync I haven’t had the time to participate fully in the broader conversation of women in technology and, even more interestingly, envisioning new experiences on the internet – I look forward to doing that in the coming months.
I’d like to take one last opportunity to thank the amazing SugarSync team, our dedicated board of directors, and most importantly, all of our loyal customers. This has been an amazing and humbling experience, and I’m grateful for every second of it.
I had the true pleasure of speaking at the Women’s Entrepreneur Festival last week in NY. It was a great conference organized by Joanne Wilson aka GothamGal and Nancy Hechinger of NYU’s ITP program. I always find gatherings like this refreshing and energizing. Here are a couple of pictures from Wednesday morning.
The attendees (almost all women) representing all ages and ethnicities, were bright, ambitious and fun to talk to. The vibe was great – lots of exchange of ideas as well as mutual support. A significant observation I made, however, was regarding the speakers. There were 26 speakers – all women. Mostly entrepreneurs but also several venture capitalists. The entrepreneurs were from a range of industries, stages and sizes of company, several of them quite substantial. The investors were primarily early stage but covered a range as well. A large percentage of the women (many of whom have young children) traveled cross country to participate in the conference.
These conference organizers didn’t seem to have any problem filling their program with quality, qualified women speakers. The women are there. They are willing to speak. They will do a phenomenal job. This idea that there is a choice between quality and diversity is simply another false dichotomy.
My message to those who say they cannot have a gender-balanced conference agenda, you are simply not trying hard enough. Perhaps you are suffering from an unconscious bias. Perhaps you are unlucky to have interacted in your career only with a narrow group that is not diverse. Whatever the reason it doesn’t matter – the good news is this problem is proven to be solvable, no excuses please.
A politically active friend of mine posted her invitation to the inauguration on her facebook page which got me thinking about the inauguration process. The key element is the public statement of the Oath of Office “I do solemnly swear that I will faithfully execute the Office of President of the United States.” January is typically also the time of year for personal oaths. We often commit publicly to our new years resolutions. Also, businesses will establish and commit to their plans for the year.
The concept of oaths or swearing is interesting. Why do we ask politicians to swear things? Why do we feel the need to swear things? With an oath we are promising now to do something at a future time. On the surface this doesn’t seem to make sense. Just as we know now more than we knew a year ago, we know less today then we will know in the future. In essence, by swearing, we are saying that I believe that my decision now is better than my decision will be in the future.
Well, in the political example it is easy to see why this is the case. The politician knows that in the future they will be tempted to not do the right thing so they are committing publicly in advance to, hopefully, keep them on the right track. A simple analogy where I frequently face this concept is with exercise. I know now that it is good for me to exercise in the morning, however, when the alarm rings my judgement might be clouded to think that I am better off sleeping J. Therefore I make a promise to my hiking buddies in the evening that I will meet them early the next morning. The most famous literary example of this is in Homer’s Odyssey. Odysseus knows that he will be seduced by the Sirens so he instructs the sailors tie him to the mast when he goes by the island. So in fact his decision was better earlier than later just as my exercise decision was better at night then the next morning.
But unfortunately there are many situations where we know less than we will know in a future date and for some reason we still make a promise. And then circumstances change or we change. Or, we are right about what will happen but we are wrong about how we will feel. A good example of this is the expectant parent of their first child. He or she feels committed to their job and plans to come back to work after that child’s birth but after the beginning of that new parenting experience has a change of heart and doesn’t want to return to work full time. The oath is made with good intention and commitment but will not be fulfilled.
I’ve always appreciated that Judaism recognizes the human fallibility involved with oaths, in fact, dealing with this fallibility is a core of the liturgy. One of the most famous prayers, Kol Nidre, is chanted to absolve you from vows you will make. Tradition recognized our intentions may outstrip our ability to fulfill and this need for annulment.
Commitments are important. They are at the core of all of our relationships – with our children, our spouses, our friends and our coworkers. Any exceptions must truly be exceptions or the relationships break down. Nobody wants to be friends with someone who doesn’t take their commitments seriously. We need to be able to rely on our colleagues. Does he or she consistently do what they say they will do? We need to be able to trust in that.
This is the time of year for commitments in business as most companies go through an annual planning cycle. At SugarSync we agree on the annual plan typically at our January board meeting. This is always challenging given how dynamic our market is but we do it. Annual plans and milestones are important as they serve as benchmarks – how are we progressing? Do tactics need to change? Do strategies need to change? Ideally the plan (and goals for employees in general) should be an “achievable stretch”. If the team thinks it’s impossible they will be frustrated and the plan can be a disincentive but if it’s seen as an achievable stretch that plan will encourage people to go the extra mile.
It’s important to meet your business commitments – customers, investors, employees are all watching this. Fred Wilson wrote a blog post just on this a few weeks ago stressing how important it is for startups to deliver on their promises. But plans can be wrong and a smart board will know if the goalposts were set to close or too far. More importantly, focus on those goalposts should not keep us from observing closely if the game is completely changing and adjusting accordingly.
In startups and fast-growing markets decisions must be made without full information and as we learn more we adjust – either fine tune or even pivot. Business planning is not like the exercise example, we certainly know much less now then we will in the future. We want our future decisions to leverage maximum knowledge.
As 2012 comes to an end, it’s easy to look back and marvel at what a great year this has been for the Cloud market. Nearly two thirds of online adults are now using some form of Cloud service, and the amount of people using file sync and sharing services grew from 9% to 15% from 2010 to 2012. Large players like Apple and Google took notice of this rapidly growing market, and validated it with the introduction of their own (albeit, platform-limited) service offerings.
Here at SugarSync, we focused on evolving our service to match the evolving needs of customers that have a more mobile lifestyle than ever before. We recently launched SugarSync 2.0, a complete redesign of the SugarSync desktop, Web and mobile experience, to greatly simplify the use of the Cloud no matter where you happen to be using it. And we continued to sign massive partnerships to drive distribution and add value for our customers worldwide.
But where is the Cloud headed in 2013? Was the Cloud boom that we saw in 2012 a fluke, or was this year’s growth simply a precursor of what’s to come? Based on everything we’ve seen this year, and the insights I have of what’s coming up, I put together my top five predictions of what to expect in the Cloud market in 2013.
Mobile will continue to be the primary driver of Cloud usage
In 2012, SugarSync saw a dramatic increase in customers who came to us via our mobile apps. But that’s not all – regardless of whether a customer came to us through our mobile apps or by signing up online and downloading the desktop app, the most popular use of the Cloud amongst customers was the ability to access and share files via their mobile devices.
Part of this could be attributed to the fact that SugarSync has the broadest set of mobile apps on the market (iOS, Android, BlackBerry, Symbian, and Windows Mobile – with Windows Phone coming soon), which is critical to our strategy of being a completely platform-agnostic Cloud provider. But this trend was not exclusive to SugarSync – the same could be said for the Cloud industry as a whole. In fact, a recent Forrester report shows that 58% of Cloud users access the Cloud daily or even hourly via mobile devices.
And all the signs (continued growth of mobile device sales, increased IT spend on mobile technology, analyst projections for mobile growth, etc.) point that this will be a dominating trend for the Cloud in 2013. IDC recently projected that mobile devices sales will grow 20% in 2013 to a staggering $431 billion. And as more people adopt powerful smartphone and tablet technology, the need to keep content in sync across those devices for greater efficiency and productivity will continue to increase.
The Consumerization of the Cloud
Just as the iPhone was seen as a “consumer” device until it became so popular that people demanded the ability to use it at work, the same is happening to the Cloud. One of the best things about the Cloud is the ability to continually access and work on any of your files on any of your devices, no matter where you are. While many SMBs and enterprises have not yet adopted company-wide Cloud file sync and sharing services, many of their employees are already using Cloud services to simplify the sharing of large files. And for an increasingly mobile workforce, the Cloud has become an essential tool to keep connected to their work – regardless of what device they have in their hands at the moment.
Consumers are using the Cloud to dramatically increase their productivity at work, and so my prediction is that many more businesses will adopt the Cloud in 2013 in an official, company-wide capacity.
The Cloud will become an expected service on every piece of hardware
With more smartphones and tablets being sold each year, and with predictions that more people will access the Internet via mobile devices than PCs by 2015, it is not surprising that more and more people are utilizing the Cloud to maximize their mobile devices. Not only does the Cloud provide the benefit of anytime, anywhere access to all of your content, but it also solves the critical problems of storage space and the lack of file system that plague many mobile devices.
In 2012, SugarSync partnered with Lenovo to integrate SugarSync into every Lenovo laptop and tablet that ships worldwide. We also partnered with Samsung to integrate SugarSync into their AllShare Play service, which is shipping on every Samsung smartphone and tablet worldwide. These deals are an indicator of the hardware industry’s deep belief that the Cloud is bringing value to their customers, and as such, I predict that the Cloud will ship on every single smartphone and tablet that ships within 2 years, with 2013 being a banner year for these partnerships.
The Cloud will blend our work and personal lives, while keeping them separate
The elusive “work/life balance” is becoming far less elusive these days – and you can thank the Cloud for that. It used to be that your work laptop was for work only, and if you needed a personal file while you were at work, you had to wait until you got home to access it on your computer. These days, however, you can quickly attend to urgent personal matters (sending a tax form to your accountant, pulling up an important medical record, etc.) no matter where you are. Likewise, you’re no longer chained to your work device, so you can handle urgent work matters from anywhere, too. In the middle of a project, but also need to be at your child’s soccer game? No problem – you can easily track your colleague’s progress on the project you’re collaborating on, and access, work on, and send the project along right from your mobile device.
There also used to be a concern about what content you have saved to each of your devices. In most cases, you don’t want sensitive personal documents or content stored on your work devices, and your company typically doesn’t want work files being saved to your personal devices. If you have a Cloud solution that lets you choose what content you want sync’d to each individual device you have, then you can easily and effectively separate the content that is sync’d to each of your devices – work on work devices, personal on personal devices. And of course, everything remains accessible via the Cloud – but you don’t have to worry about whether things are being saved in the appropriate location.
The Cloud will be our primary method of collaboration
Gone are the days of sending large file attachments back and forth – both in work and in personal situations. With the Cloud, you can easily share files (and even entire folders) with no file-size limits, enabling the simple sharing of anything via a simple link. And if you have a Cloud solution that enables you to share as both View Only (meaning the folks you share with can view, but not edit or delete your stuff) as well as Add/Edit (which enables all parties to access and edit documents with each other), then the Cloud becomes the most efficient tool for collaboration.
Think of how many projects you work on with your colleagues, family, or friends – from work documents that require multiple levels of editing and approvals within an organization, to a couple planning their wedding who needs an easy way to share all of their contracts and wedding ideas with each other and their wedding coordinator. Rather than sending bulky attachments back and forth in email and constantly dealing with version control, you can instead share folders with your collaborators, and everyone works on the same documents, in the same folders. Everyone else in the folder is notified when a change is made by another collaborator, and the Cloud even saves previous versions so you can revert back if needed. This can literally transform the way teams work together, and for that reason, I predict that 2013 is the year when we see the true death of the attachment and the Cloud rises as our primary form of collaboration and sharing.
What are your thoughts? What do you think will be the guiding trends in the Cloud in 2013?
This blog post I wrote ran on Harvard Business Review today.
File syncing is evolving into the mainstream, with the adoption rate of services such as file access, sync, and share growing from 9% in 2010 to 15% in 2012. Gartner is predicting that one-third of consumers’ digital content will be “in the cloud” by 2016. What’s more, file syncing is moving beyond the consumer space and into the business environment — almost two-thirds of the devices used by information workers are now portable, and more and more people are sharing files and information across multiple devices (smartphones, tablets, PCs, etc.) in their daily work activities. Fifty-two percent of information workers now use at least three devices for business, and 34% use four or more. We’ve seen this new wave of technology coming, and now its usage is being validated.
As a result, more and more people are combining their “personal” and “business” clouds for greater efficiency and productivity. Workers say they mix work and personal use on 60% of their devices. Earlier this year, Entrepreneur magazine said: “The idea of having a ‘personal cloud’ for storage is so 2011. Now you can combine office, mobile, web-based and even home-based storage options to achieve near-automatic caching of data on everything from your smartphone to your TV set-top box. What’s more, the line has become blurred in terms of personal and business use of such technologies.” According to the Forrester report, 47% of all cloud users are storing both personal and work data. While photos and personal documents remain among the top items stored in the cloud, other media and work documents have grown by nearly 30% in the past couple of years.
With all the data in our lives intermingling in the cloud, we need to be conscious of how we want it to function, and we need to be smart about how we organize it. Many of us enjoy the convenience of accessing multiple sets of data (personal and business) from a single cloud. But what about those who like to keep more discreet lines between their personal and professional lives? Both companies and individuals need to think through the scenarios of access, permissions and backup. For instance, what happens if you change jobs? It’s important to clarify who has access to which data. What is the company policy on having personal data on a work device and vice versa? A great way to manage in this situation is to put all of your data — both personal and business — in the cloud so you have easy access and so that it’s backed up, but you only sync local to the device that’s appropriate. When choosing a cloud solution, users should be sure to verify that this is possible.
I believe we’re only seeing the beginning of file syncing adoption and its value. (Full disclosure: I’m the CEO of a cloud computing company, which gives me a good deal of perspective — and also makes me somewhat biased.) Indeed, what’s the point of having all of these powerful smartphones and tablets if we can’t access our digital files anywhere, at any time? What does it mean for our personal and business lives, and where is this growing trend leading us? Here’s what I see from my vantage point: With people storing more of their information in the cloud, both hardware and software companies will need to continue developing “out of the box” solutions for both personal and business use (including ways to keep the two accessible, but separate), which will make it easier than ever to access, manage, and sync content. File syncing will need to remain affordable, while reducing the need to purchase bigger, more expensive hard drives. Cloud services companies will most likely continue to offer a limited amount of storage free, with larger or group plans priced economically. As a result, I think we’ll also see more IT organizations support the integration of personal and business cloud services for their employees.
This “infrastructure” is supporting a true cultural shift with business and personal data blending in the cloud, and HR policies will need to follow suit. Organizations will need to accept the fact that employees will interact with their “personal” data — such as Twitter and Facebook posts and LinkedIn connections — while at work, and rather than viewing this as a distraction, they should recognize that it is a “whole person” who shows up for work, and that being able to access personal information and networks while on the job actually makes for more productive employees. And certainly there is a bit of tit-for-tat given that employees are frequently working beyond the traditional work day.
As the lines between business and personal lives are shifting, the cloud has emerged as a key tool to keep people productive and organized. The ‘personal cloud’ is evolving to an ‘all-purpose cloud’ that helps us manage our entire lives. “Getting in sync” will soon become an everyday life action and expression, with a technical meaning that everyone understands and automatically uses.